Host Family

• Every Day

• Daily

• Student’s first point of contact with most simple needs. For problems, students use your host club YEO in conjunction with host family.

Host Club YEO

• Structuring your year, planning activities.

• Bi-Weekly/Monthly

• This is the Rotary contact for host family arrangements, allowances, rules, travel permissions, meeting attendance, etc.

Host Club Counselor

• Problems, Successes, Social Occasions

• Bi-Weekly/Monthly

• This is student’s advocate for solving problems when things go wrong –to provide advice, support and help when needed.

Host District Coordinator

• Routine Reporting, serious problems.

• As Needed

• Students send regular reports to the Inbound Coordinator

Host District Chairman

• Unresolved problems, routine reporting

• As Needed

• This is the head of the District program, who maintains oversight of policies and procedures and the well-being of students.

Sponsor District Coordinator

• Routine Reporting, serious problems not solved by previous channels.

• Monthly

Sponsor District Chairman

• Very Serious Problems

• As Needed

ROTEX

• Advice and support

• As needed

• Will not be able to help with technical issues. They are for student’s emotional support and mentoring only.

Sponsor Club YEO

• Preparation and then report about your experience.

• Monthly

• Students should write to their club regularly to tell of  their experiences.

Parents

• Routine, non-YE problems, health emergencies

• Regularly – on a SCHEDULE

• Students should LIMIT e-mail and phone contact.  Write letters instead of e-mailing and phoning!